START GLOBAL transforms a fragmented HubSpot setup into a clean, structured, and sustainable CRM system despite high team rotation
- Outcome achieved
- Fragmented setup turned into a clean CRM despite high team turnover
- Duration
- less than 3 Months
“We had a CRM for three years, but due to knowledge loss we were really only using about 10% of what HubSpot can actually do. The biggest help was having someone who really understands HubSpot and immediately proposed a structure we would never have thought of ourselves. Now we can confidently say that the data we have is trustworthy, and we can actually base decisions on it.”
Felix Lorenz
Start Global is a student-led organization with a unique structural challenge: every year, more than 50% of the team changes. While HubSpot was already in place for several years, this constant rotation led to significant knowledge loss and inconsistent CRM usage over time.
Deals from multiple years were mixed in the same pipelines, data quality varied heavily, duplicates accumulated, and processes were handled very differently depending on who was responsible at the time. Although Start Global was paying for HubSpot, they were effectively using only a small fraction of its capabilities.
After several years of incremental deterioration, Start Global was looking for a hands-on external partner to press the reset button, clean up the system, and rebuild HubSpot in a way that would be sustainable long-term and resilient to team turnover.
The core challenges were:
- Messy, outdated pipelines with deals from multiple years
- High data inconsistency, duplicates, and unreliable reporting
- Significant knowledge loss due to frequent team changes
This could not be solved by internal clean-ups or incremental fixes, but only through a structured HubSpot optimization approach combining system expertise, clear pipeline design, and long-term thinking.
Why Start Global chose an external Sales Playbook approach
Rather than attempting another internal rebuild, Start Global decided to rely on external HubSpot experts who could immediately identify improvement areas, propose a clear structure, and implement it efficiently.
The focus was not just on short-term improvements, but on building a CRM setup that would remain usable and reliable for years, regardless of personnel changes.